Admin Assistant job at National Lotteries and Gaming Regulatory Board

About the Organization

Job Description

The National Lotteries and Gaming Regulatory Board ("The Board") was established in 2016 under the Lotteries and Gaming Act 2016 with a mandate to supervise and regulate the establishment, management and operations of the lotteries, gaming, betting and casinos in Uganda, and to protect the citizens from the adverse effects of gaming and betting in Uganda.
Our Vision is "A technologically driven and revenue generating gaming sector free from adverse effects" The Board invites Online applications from suitably qualified applicants to fill vacant position that exists within the Board's structure as listed below,

Duties and Responsibilities

Office Management:

Manage office supplies inventory and place orders as needed.
Ensure the office is well-maintained, organized, and functioning efficiently.

Scheduling and Calendar Management:

Schedule and coordinate meetings, appointments, and travel arrangements for staff.
Maintain and update calendars for management and team members.

Correspondence:

Handle incoming and outgoing communications, including emails, phone calls, and mail.
Draft, proofread, and edit documents, memos, and reports.

Documentation and Filing:

Maintain an organized filing system for electronic and paper documents.
Ensure documents are easily accessible and securely stored.

Data Entry and Database Management:

Enter and update data in databases and spreadsheets.
Maintain accurate records and generate reports as required.

Reception Duties:

Greet and assist visitors, clients, and staff in a professional manner.
Manage the front desk and answer queries or direct them to the appropriate personnel.

Support to Management:

Provide administrative support to executives and senior management.
Prepare meeting agendas, take minutes, and distribute them as necessary.

Event Coordination:

Assist in organizing and coordinating company events, meetings, and conferences.
Manage logistics, including venue booking, catering, and equipment setup.

Travel Arrangements:

Arrange travel itineraries, accommodations, and transportation for staff.
Ensure all travel arrangements are cost-effective and align with company policies.

Office Communication:

Facilitate internal communication by disseminating important information to staff.
Assist in the creation and distribution of internal newsletters, memos, and announcements.

Qualification, Experiences and Competencies

Education:

High school diploma or equivalent.
Additional qualifications in office administration or a related field are advantageous.

Experience:

Proven experience as an administrative assistant, office assistant, or in a related role.
Experience with office management software and tools (e.g., Microsoft Office Suite).

Skills:

Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in using office equipment (e.g., printers, scanners, fax machines).

Personal Attributes:

High level of discretion and confidentiality.
Strong attention to detail and accuracy.
Friendly and professional demeanor.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software (e.g., SAP, Oracle) and tools.

Optional Skills

Project Management:

Basic understanding of project management principles.
Ability to assist with project coordination and tracking.

Customer Service:

Strong customer service skills to assist clients and visitors.
Ability to handle inquiries and resolve issues efficiently.

Continuous Learning:

Commitment to continuous professional development.
Willingness to learn new software and office technologies.

Interpersonal Skills:

Strong interpersonal skills to interact effectively with colleagues and management.
Ability to build and maintain positive relationships within the office.

Problem-Solving: