Administrative/HR Manager job at Uganda Stop TB Partnership

About the Organization

Job Description

Maintain hard copy and electronic versions of a USTP archive, including agreements, consultant documents, procurement files, reports, and minutes of staff meetings.

Duties and Responsibilities

Administrative roles - Manage and document correspondences between USTP office with partners and stakeholders including membership documents for all partners.
Providing administrative, secretarial, operational, and logistical support to office.
Support new staff orientation, on-boarding and other HR initiatives.
Support and work with Finance Officer in regular custody of assets, verification and maintaining the asset register.
Prepare for meetings, conferences, workshops, training and support with rapporteur and any other roles.
Maintain hard copy and electronic versions of a USTP archive, including agreements, consultant documents, procurement files, reports, and minutes of staff meetings.
Procurement of goods and services and management of property and equipment.
Preparing Local Purchase Orders.
Assist in the evaluation and selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.

Qualification, Experiences and Competencies

University degree in relevant administrative courses – BBA/Procurement/Finance and administration/Social work and Social Administration, etc.
3 years’ experience in similar functions.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Please provide a detailed CV that demonstrates possession of relevant competencies, current position, the job requirements specified, academic qualifications, employment experience including current position, and contact details of three referees preferably from previous or current employments.
All candidates who meet the requirements are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents of not more than 2GB via email to pila3consultants@gmail.com quoting the position of interest in the subject line.
For further details please contact:
PILA Consultants Limited
Tel: +256-393 275 892, Mob: +256-78-4-219107, 0704-706910
E-mail: pila3consultants@gmail.com
You can also visit our website: www.pilaconsultants.co.ug
Posting date: 26th July 2024

Note: USTP is an equal opportunity employer therefore females and people with disabilities are encouraged to apply. While PILA appreciates all the interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from PILA one month after the closing date, please consider yourself unsuccessful. Please note that any form of canvassing will lead to automatic disqualification. Any telephone solicitation will lead to automatic disqualification.
PILA takes no responsibility for any costs by applicants that apply for any of the positions advertised here.