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Assistant Logistics/ Supply Assistants job at Office Of The Prime Minister

About the Organization

Job Description

The role of an Assistant Logistics/Supply Assistant typically involves a variety of duties and requirements aimed at supporting the efficient management of supply chains, inventory, and logistics operations.

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Duties and Responsibilities

Inventory Management:

  • Track and maintain inventory levels.

  • Conduct regular stock counts and reconcile discrepancies.

  • Ensure proper storage and handling of goods.


Order Processing:

  • Assist in processing purchase orders and sales orders.

  • Coordinate with suppliers to ensure timely delivery of materials.

  • Handle order confirmations, shipping notices, and invoices.


Shipping and Receiving:

  • Oversee the receipt and dispatch of goods.

  • Inspect incoming shipments for accuracy and quality.

  • Arrange transportation for outgoing shipments.


Documentation:

  • Maintain accurate records of all logistics and supply chain activities.

  • Prepare shipping documents, invoices, and purchase orders.

  • Ensure compliance with regulatory requirements and company policies.


Coordination and Communication:

  • Coordinate with various departments (e.g., procurement, sales, warehouse) to ensure smooth operations.

  • Communicate with external partners such as suppliers, transport companies, and customers.

  • Address and resolve any issues related to logistics and supply chain.


Logistics Planning:

  • Assist in planning and optimizing logistics operations.

  • Support in developing efficient transportation routes and schedules.

  • Contribute to cost reduction and process improvement initiatives.


Support and Administration:

  • Provide administrative support to the logistics team.

  • Assist in preparing reports and analyzing logistics data.

  • Help manage logistics software and tools.

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Qualification, Experiences and Competencies

Education and Experience:

  • High school diploma or equivalent; a degree in logistics, supply chain management, or a related field is often preferred.

  • Previous experience in logistics, supply chain, or inventory management is beneficial.


Technical Skills:

  • Proficiency in using logistics and inventory management software.

  • Familiarity with Microsoft Office Suite (Excel, Word, PowerPoint).

  • Knowledge of shipping regulations and documentation.


Analytical Skills:

  • Ability to analyze data and generate reports.

  • Problem-solving skills to address logistics and supply chain issues.


Organizational Skills:

  • Strong organizational abilities to manage multiple tasks and priorities.

  • Attention to detail to ensure accuracy in inventory management and documentation.


Communication Skills:

  • Effective written and verbal communication skills.

  • Ability to work well with team members and external partners.


Physical Requirements:

  • Capability to lift and move heavy items if necessary.

  • Ability to work in various environments, including warehouses and offices.


Personal Attributes:

  • Reliability and strong work ethic.

  • Flexibility to adapt to changing demands and schedules.

  • Ability to work under pressure and meet deadlines.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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