Staff compensation and benefits

• Lead in implementation of competitive Compensation & Benefits plans and applicable policies, systems and procedures in line with World Vision international and statutory requirements.

• Provide a timely, professional and accurate advisory service to People and Culture team in implementation of World Vision benefit plans

• Provide guidance to queries and specialist advice to staff and managers in administering all WVU benefits as per policy/structures. Provide specialist advice on Compensation & Benefits queries and provide advice to managers and employees regarding WV compensation and benefits

• Under the guidance of the P&C Director, regularly carry out market research and compile remuneration and benefit reports, including preparation, analysis and interpretation of Compensation & Benefits data and trends and develop appropriate recommendations for management action.

• Coordinate and lead the annual salary review and performance-based pay increase processes.

Pay Structure and Payroll

• Prepare and ensure timely and accurate running of payroll and disbursement of pay advice to staff etc. in accordance to applicable guidelines and policies.

• Responsible for managing statutory and compliance deductions, in accordance to applicable guidelines and policies.

• Maintain proper payroll related documents and reports as per policy and for audit and compliance.

• Provident Fund Management

• Member Registration and Benefits Administration

• Oversee the registration of members World Vision Uganda Staff Provident Fund in accordance with established guidelines.

• Ensure the maintenance of appropriate membership records.

• Ensure contributions are made, and the supporting schedules are submitted to the Scheme and reconciled by the Administrator timely.

• Process payment applications for retirement benefits and any other claims in accordance with the law and scheme rules & regulations.

• Customer Service: Responding to members/ stakeholders of the scheme and advising Staff on retirement benefits.

• Member data maintenance, Documentation and Compliance

• Manage the Scheme's activities and programs in compliance with the Trust Deed, Scheme Rules, and statutory and regulatory requirements.

• Submit statutory reports/information to the Uganda Retirement Benefits Regulatory Authority and Uganda Revenue Authority as required.

• Facilitating payments from scheme

• Avail the required data of the Scheme to the other service providers appointed by The Trustees to enable the preparation of the statutory returns to the Authority;

• Ensuring that discharge forms for payment and approvals are done from the scheme following due process.

• Ensure that verification and facilitation of timely payment of service providers’ fees, trustee remunerations, consultancy fees and withdrawal/retirement benefits payment.

• Meetings and Reports

• Receive the reports from the Fund Managers, Custodian, and Administrator, and ensure that the reports are analyzed and comply with the established criteria.

• Ensure that all quarterly reports are prepared and dispatched to Trustees in good time

• Issuing notices for board meetings, attending, taking minutes and follow up on action items

• Assisting Board of Trustees in the arrangement for AGM

Staff Terminal Benefits

• Manage timely payment of terminal benefits to staff as per guidelines.

• In collaboration with the P&C Business partners, follow up and ensure timely handover and payment of benefits for all exited staff.

Reporting and document management

• Compile and submit monthly report on benefits to supervisor within the set standards and timelines.

• Compile annual reports for salary alignments, performance-based pay, etc.

• Ensure accurate document management in compliance to internal and audit requirements.