HR/Administration Volunteer job at International Rescue Committee

About the Organization

The International Rescue Committee is a global humanitarian aid, relief, and development nongovernmental organization.

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. The International Rescue Committee provides vital support to Ugandans who are rebuilding from decades of war while hosting a growing influx of refugees from South Sudan and the Democratic Republic of Congo.

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala.

Job Description

The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Kitgum, Karamoja, Kyaka, West Nile and in Kiryandongo.
Scope of Work
Reporting to the HR and Admin Officer, the HR/Admin Volunteer is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Kiryandongo office.

Duties and Responsibilities

Support in creation of new staff personnel files.
Support recruitment exercise including sorting, longlisting of applications.
Updating the existing personnel files and ensuring they have the necessary information.
Maintain and update the timesheet tracking database for national staff in Kiryandongo and file all timesheets appropriately.
Supports during new staff on boarding and ensures all the paper works are correctly done and share with the Supervisor for review.
Maintain accurate and up to date personnel records of all employees including orderly archiving.
Assisting in stamping all HR related documents.
General organization of HR Office documents/paperwork.
Perform any other Official duties as assigned by the supervisor.

Qualification, Experiences and Competencies

A Bachelor’s degree in Human Resource Management, or related field.
Ability to work under pressure and manage multiple priorities.
Knack for detail.
Able to communicate effectively.
Strong computer skills especially in MS excel and word.
University Degree in Human Resource Management, Public Administration, or similar professional qualification
1 year of relevant professional experience in Human Resources
Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.
Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
Ability to analyze and interpret numerical data and processes.
Ability to maintain the highest degree of discretion and confidentiality of HR information.
Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.
Organized and methodical and with good attention to detail.
Willingness and ability to work within a multi-site, international organization.
Customer focused with good interpersonal skills
Ability to work on own initiative with limited supervision
Ability to deal with ambiguity and work towards a resolution
Excellent written and verbal communication skills
Excellent Microsoft Office packages - Word, Excel, and Outlook.
Able to coach and support others.
A team builder with excellent people skills; must be culturally sensitive.