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HR and Administration Officer job at Octagon Uganda

About the Organization

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Job Description

The HR and Administration Officer is responsible for managing the day-to-day HR and administrative functions of the organization in the Ugandan subsidiaries. This role involves handling recruitment, employee relations, performance management, benefits administration, and ensuring smooth office operations.

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Duties and Responsibilities

Human Resources Management:

  • Manage the recruitment process, including job postings, candidate screening, interviewing, and onboarding for the Ugandan subsidiaries.

  • Maintain accurate and up-to-date employee records in the HR management system.

  • Administer employee benefits programs and handle inquiries related to benefits and compensation.

  • Coordinate performance appraisal processes and assist in the development of performance improvement plans.

  • Handle employee relations issues, including conflict resolution, disciplinary actions, and grievances.

  • Ensure compliance with Ugandan labor laws and regulations.

Training and Development:

  • Identify training needs and coordinate employee training and development programs.

  • Organize orientation sessions for new hires and ongoing training for existing employees.

  • Maintain training records and evaluate the effectiveness of training programs.

Administrative Functions:

  • Oversee office operations in Uganda and ensure a well-organized and efficient working environment.

  • Manage office supplies and equipment, including inventory control and procurement.

  • Coordinate travel arrangements and accommodations for staff as needed.

  • Handle correspondence, reports, and other documentation.

  • Assist in organizing company events and meetings.

Payroll Administration:

  • Process payroll and ensure timely and accurate payment of salaries and benefits.

  • Maintain payroll records and handle related inquiries from employees.

  • Ensure compliance with statutory payroll requirements and regulations.

Policy Development and Implementation:

  • Assist in developing and updating HR policies and procedures.

  • Ensure employees are informed of and adhere to company policies and procedures.

  • Monitor and implement changes in labor laws and regulations as required.

Health and Safety:

  • Oversee workplace health and safety practices and ensure compliance with safety regulations.

  • Conduct safety training and drills and manage the workplace emergency response plan.

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Qualification, Experiences and Competencies

  • Bachelor’s degree in Human Resources, Business Administration, or a related field.

  • Proven experience in HR and administrative roles, preferably in Uganda.

  • Strong understanding of HR practices, labor laws, and regulations in Uganda.

  • Excellent organizational and multitasking skills.

  • Strong communication and interpersonal skills.

  • Proficiency in HR software and Microsoft Office Suite.

  • Ability to handle sensitive and confidential information with discretion.

How to Apply

Submission sent to by COB

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