Junior Buying Clerk job at Q-Sourcing Limited

About the Organization

Q-Sourcing Servtec, a hallmark of HR excellence in East Africa, stands as the go-to recruitment agency for organizations aiming for growth. As a frontrunner in human capital management, our expertise spans across talent acquisition, training, and outsourcing, catering to the diverse needs of businesses in Uganda, Kenya, Rwanda, Tanzania, and South Sudan. Our solutions don’t just stop at hiring; we dive deep into assessing and developing both people and systems, ensuring organizations harness their full potential in this rapidly evolving work landscape.

For over 17 years, we’ve been the bedrock for countless East African businesses, offering them innovative staffing solutions and providing sustainable employment opportunities across various sectors. Whether it’s head hunting experts in Tanzania, casual management services in Kenya, or expatriate management in Uganda, our commitment to elevating the HR realm remains unwavering.

Job Description

The Junior Clerk’s job is to ensure that the Trading Point runs efficiently on all working days serving the MGA Suppliers with speed, protocol and accuracy as per set Operating Guidelines using tools provided to work within scope. Operating the trading point cash account and Mobile payment (equivalent) requests and accurately calculates prices based on operating processes to help ensure trading point earnings are accurate and suppliers are served. Ensuring bought recyclables are weighed, packed, and meet MGA packing guidelines and preparing for dispatch. The role requires you to ensure that housekeeping in your workstation is at optimum levels and provide support in any other working operations set out by MGA Management.

Duties and Responsibilities

Supplier Experience & Relations: Interact with all suppliers to build a customer relationship that is aimed at building loyalty and retention. Represent MGA as the brand ambassador in the Community where the store is located to keep a positive relationship with all partners, stakeholders and communities around the area of operations.
Quality Control: Purchasing recyclable plastic from the Suppliers as per the Product & Price
Guidelines as well as ensuring that all Quality Control measures are observed with a maximum threshold of 2% waste in total plastic bought.
Retail Store Operations: Keep within the set guidelines and protocols for Cash Management in the store whether in hard currency or on the digital platform (Mpesa Equivalent); whilst being accountable for all the cash floats issues and reconciliation of the same to match purchases and disbursements to suppliers. Ensure that all stock is accountable for from point of purchase to stock take (being accountable for all stocks bought at the store at all times), in order to avoid company loses.
Logistics: Managing dispatch of purchased recyclables in collaboration with the Operations Manager as and when the transfer threshold has been achieved. Ensure that all stock received and dispatched is accounted for and signed off prior to transfer.
Health and Safety: Observe and be responsible for and in-charge of all Health & Safety Protocols at the Retail Store to ensure that the MGA safety standards are achieved.
Communication: Ensuring all information that is meant to be passed on to suppliers reaches them by word of mouth or through emphasizing reading of posters placed in the trading point.

Qualification, Experiences and Competencies

Business / Community Development Diploma or equivalent
Minimum of two years of experience
Computer literacy is an added advantage..

Added Advantages:

Good communication skills both Verbal & Written
Good command of both English and Swahili Language
Ability to interact with diverse cultures and people of different social class
Ability to handle difficult situations respectfully with patience and calmness to reach amicable solutions within a short time
Ability to work with numbers and manage data
Ability to work responsibly with accuracy and minimal supervision whilst being attentive to big and small detail in the workplace.
Supplier Management & Conflict resolution skills
Agile and Proactive in the workplace
Ability to change duty stations as agreed from time to time
Ability to work in a digital environment using Apps and Digital Phones and Tools of work
Ability to work under pressure both physically and mentally
Flexibility to work extended working hours, weekends and holidays when the need arises.
Ability to use smart phone is a MUST