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Management Executive Assistant job at Aldelia

About the Organization

Aldelia leverages exceptional global experience and a wealth of local knowledge and on-the-ground expertise to deliver innovative, compliant, world-class Human Resource solutions. An unparalleled geographical footprint on the African continent and an established presence in Latin America offers client companies and candidates alike privileged access to some of the world’s most exciting emerging markets.

Job Description

Responsible for enhancing the Executive Leadership Team’s effectiveness by providing administrative and information management support.

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Duties and Responsibilities

  • Responsible for facilitating meetings and communication with Government officials, Partners and other key Stakeholders.

  • Responsible for managing the Executive Leadership Team's schedule, appointment schedules, travel arrangements, meetings, conferences and keeps the Executives well informed about upcoming commitments.

  • Prepare final written business correspondence such as letters, memos, meeting minutes and other presentation material.

  • Act as a point of contact, coordinate and set up all meetings between the Executive Leadership Team and employees.

  • Answer, screen and relay telephone calls for the Executive Leadership Team; sort and transmit Executives' mail, correspondences and respond promptly to queries.

  • Maintain stationery and office supply inventory for the Executive Leadership Team.

  • Ensure strict confidentiality of personnel issues and Company data.

  • Perform any other duties as assigned by the Executive Leadership Team.

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Qualification, Experiences and Competencies

  • Bachelor’s degree in Business administration, Law, Information Technology or its equivalent.

  • At least 4 years of related working experience in an International Organization.


Knowledge:

  • Experience working in the oil & gas industry with knowledge of upstream and downstream operations.

  • Excellent business communication skills e.g. letter writing, report writing, presentation skills and email etiquette among others.

  • Excellent scheduling and calendar management skills, including the coordination of complex executive meetings.

  • Excellent planning and time management skills.

  • Experience in using office equipment such as printers, projectors and conferencing equipment among others.

  • Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook and other office management systems.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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