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Manager Estates Management & Administration job at Uganda Communications Commission (UCC)

About the Organization

The Uganda Communications Commission is the government regulatory body of the communications sector in Uganda. Although owned by the Ugandan government, it acts independently.

Job Description

The Uganda Communications Commission (UCC) is a statutory body established under the Communications Act 2013 to regulate the Telecommunications, Data communications, Broadcasting, Postal and Radio communications and Infrastructure. To achieve this mandate, UCC seeks to recruit individuals with proven skills and competencies to fill the vacant positions below to assist the Commission implement its mandate.

Job Purpose:
To manage and supervise the administrative operations of the Commission, Including estates and facilities management, construction, repairs, maintenance, office administration and fleet management in line with Commission policies and procedures.

Duties and Responsibilities

  • Provide technical advice and make recommendations to improve administrative, fleet management and real estate processes, identify potential risks, and implement strategies to mitigate them.

  • Supervise contract implementation for all works and frameworks to ensure services are effectively delivered within contract specifications.

  • Supervise the operations of the property manager to ensure Communications House is efficiently and effectively managed, and services are offered in accordance with the industry best practices, Commission policies and relevant laws and regulations.

  • Conduct regular audits and inspections to assess risks and compliance with administration policies, procedures and relevant laws and regulations related to fleet management, facilities management, and maintenance.

  • Supervise the disposal of all Commission assets and ensure compliance with the PPDA Act and Commission policies and procedures.

  • Engage in the preparation and monitoring of the division budget, ensuring the implementation of all budgeted activities and approved procurement plans in accordance with Commission policies.

  • Prepare and submit consolidated monthly reports on the status of assets, service contracts, and leases for all Commission properties, tenants, and car fleets with recommended initiatives/solutions towards properly managing the facilities and delivering administrative services.

  • Manage the performance and development of subordinate staff by providing guidance and leadership to achieve set department and Commission goals and objectives.

  • Maintain flexibility to accommodate any other duties that may be assigned by the supervisor from time to time.

Qualification, Experiences and Competencies


Key Performance Indicators

  • Technical advice and recommendations provided.

  • Contract management effectiveness.

  • Operational and property management reports submission.

  • Regular audits and inspections conducted.

  • Effective fleet management.


Education and Professional Qualifications

  • Master's degree in business administration, management, public administration, engineering, or related field.

  • Bachelor's degree in business administration, business management, engineering or a related field.

  • Membership in a relevant professional body.


Working Experience

  • Minimum of six years (6) experience in managing administrative services, projects, assets and facilities management with two (2) years in a managerial position in a similar corporate setting.


Skills, Knowledge and Abilities

Technical

  • Estate and property management.

  • Knowledge in project management and knowledge in civil or electrical works.

  • Fleet management.

  • Budgeting and cost management.

  • Knowledge of the Occupational Health and Safety Act and other relevant legislation governing buildings and estates management.


Behavioural

  • Leadership and supervisory skills.

  • Problem-solving skills.

  • Collaboration and communication skills.

  • Flexibility to work outside regular working hours, holidays, and weekends.

How to Apply

Interested persons can submit their applications using the link https://erp.ucc.co.ug/jobs to complete the online application form and upload their CV, Application letter and relevant certificates. The CV must include 3 referees including their email address and telephone number. The deadline for submitting applications is 22nd July 2024 at 5:00pm. UCC is an equal opportunity employer. Any form of canvassing will lead to automatic disqualification. Applications received after the closing date will not be considered. Only shortlisted candidates will be contacted.

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