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Office Attendant job at Kapelebyong District Local Government

About the Organization

Job Description

These duties and requirements ensure that an Office Attendant can efficiently support the day-to-day operations of an office, maintain a clean and organized environment, and assist staff and visitors as needed.

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Duties and Responsibilities

Office Maintenance and Cleanliness:

  • Ensure the cleanliness and tidiness of the office premises, including workspaces, meeting rooms, and common areas.

  • Clean and sanitize restrooms, kitchen areas, and other facilities.

  • Dispose of waste and manage recycling efforts.

Support Services:

  • Assist with the preparation and setup of meeting rooms, including arranging furniture and equipment.

  • Provide support during meetings and events, such as serving refreshments and managing audio-visual equipment.

  • Handle incoming and outgoing mail, including sorting, distributing, and dispatching.

Clerical and Administrative Support:

  • Perform basic clerical duties such as photocopying, scanning, and filing documents.

  • Assist with data entry and maintaining records.

  • Manage office supplies inventory and ensure that necessary supplies are stocked and available.

Reception Duties:

  • Greet visitors and direct them to the appropriate person or department.

  • Answer phone calls and take messages as needed.

  • Provide general information and assistance to visitors and staff.

Errands and Deliveries:

  • Run errands for office staff, such as collecting documents, making deliveries, and purchasing supplies.

  • Manage courier services and ensure timely delivery and receipt of packages.

Equipment and Facility Management:

  • Ensure the proper functioning of office equipment such as printers, copiers, and fax machines.

  • Report any maintenance issues or equipment malfunctions to the appropriate personnel.

  • Assist with minor repairs and routine maintenance tasks.


Qualification, Experiences and Competencies

Educational Qualifications:

  • A high school diploma or equivalent is typically required.

  • Basic literacy and numeracy skills are essential.


  • Prior experience in a similar role may be preferred but is not always required.

  • Experience in customer service or administrative support can be beneficial.

Skills and Competencies:

  • Good organizational and time management skills.

  • Basic computer skills, including familiarity with email, word processing, and data entry.

  • Strong interpersonal and communication skills.

  • Ability to follow instructions and work independently or as part of a team.

Personal Attributes:

  • Reliability and punctuality.

  • Attention to detail and a proactive attitude.

  • Physical stamina to perform tasks such as lifting, moving, and standing for extended periods.

  • A positive attitude and a willingness to help others.

Certifications and Training:

  • On-the-job training is typically provided to familiarize the office attendant with specific procedures and tasks.

  • Basic first aid training can be an advantage but is not always required.

Legal and Regulatory Compliance:

  • Understanding and adherence to workplace safety and health regulations.

  • Compliance with company policies and procedures.

How to Apply

Are you interested? Click the "APPLY" button below to submit your application.

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