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Operations Assistant job at AFRIpads

About the Organization

AFRIpads was established in Sub Saharan Africa in 2010 with the goal of overcoming key challenges that women and girls face whilst on their period in relation to access, affordability and sustainability of menstrual products.

Since then, AFRIpads has grown to become the world’s leading social enterprise dedicated to manufacturing reusable sanitary pads in Africa. Building on a decade of expertise in the Menstrual Health and Hygiene (MHH) sector, AFRIpads is a dedicated thought leader and active contributor to advancing the menstrual movement worldwide

Job Description

AFRIpads, an award winning social enterprise, is founded on the belief that if we can overcome menstrual barriers, we are one step closer to gender equality. Our innovative menstrual health and hygiene solution drives life-changing impact through our reusable products, menstrual health education and an evidence-based approach. Our core product – AFRIpads Reusable Menstrual Kits – provide women and girls with a sustainable, quality certified menstrual product solution that offers lasting protection, comfort and dignity. AFRIpads has its head office in Kampala, Uganda. The AFRIpads factory is located in rural Southwestern Uganda, supported by our team of nearly 100 employees (over 85% female). AFRIpads products are exported to over 40 countries and have impacted the lives of more than 6 million women and girls.

Who are we looking for?
In order to get our products into the hands of as many girls and women as possible, the Operations Assistant will go a long way to providing logistical support and executing timely and exceptional customer experience.

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Duties and Responsibilities

  • Support the Logistics Manager in organizing cost effective and quick transport for orders, supplies and staff.

  • Update and maintain logistics tools/systems, filing and completing all logistics and fleet related records and documentation.

  • Collaborate with different stakeholders and deliver key customer service.

  • Provide timely administrative support to fellow staff members.

  • Support the clearance of imported supplies with requisite authorities like URA, UNBS.

  • Ensure that all vehicles have the necessary documentation & accessories.

  • Ensure company vehicles are highly maintained and in good mechanical condition.

  • Ensure timely vehicle servicing and repairs.

  • Ensure all vehicles have fuel and the usage is timely accounted for.

  • Conduct weekly vehicle inspections and maintenance of vehicle mileage records.

  • Support in obtaining vendor quotations for local procurement.

  • Support with data filing and completion of procurement records and documents.

  • Issue transport quotes for upcountry/ outside Kampala orders.

  • Support sourcing competitive transport service providers for exports.

  • Prepare documentation of exports i.e. Certificate of origin, COC and inspections, Packing list, Airway bills, Insurance covers, etc.

  • Liaise with stores in-charge for customer order issuance, dispatches and delivery.

  • Support with external driving company and vehicles in case of driver shortage.


Qualification, Experiences and Competencies

  • Degree in Transport & Logistics, supply chain or related fields from a recognized institution of higher learning

  • 3 years minimum working experience as Logistics Assistant/ Fleet Clerk / Operations Assistant or similar category in a busy environment

  • Experience working with both commercial and non-governmental sectors

  • Strong business sense

  • At least 4 years driving experience

  • Experience dealing with drivers and mechanics

  • Outstanding written and verbal communication skills (English)

  • Proven problem solver

  • Capability in MS office especially Excel

  • Ability to coordinate many moving parts

  • Data entry skills

  • Ability to develop fleet reporting tools

  • Attention to detail

  • Personality profile: practical, highly organized, responsive, persistent, resourceful, likes challenges

What we offer

  • We offer a competitive compensation package based on your experience.

  • A 1-year contract upon signing, with opportunity for performance-based extension.

  • Daily company lunch at the office.

  • Being part of a driven, fun and passionate team working on an important mission.

How to Apply

Are you interested? Click the "APPLY" button below to submit your application.

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