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Procurement Advisor job at Future Options Consulting

About the Organization

Future Options Consulting Limited is an ISO 9001:2015, 14001:2015 and 45001:2018 certified company operating in Uganda since 2006. Future Options is an initiative launched by a team of professionals with a mission to enable their customers grow and excel in their business and professional life. Future Options offers full range of HR and Management Consultancy services to organisations

Job Description

A Procurement Advisor plays a crucial role in guiding and optimizing the procurement processes within an organization. This position involves providing strategic advice, ensuring compliance with procurement policies, and enhancing the efficiency and effectiveness of the procurement function.

Duties and Responsibilities

Strategic Procurement Planning

  • Procurement Strategy: Developing and implementing procurement strategies aligned with the organization’s goals and objectives.

  • Market Analysis: Conducting market research and analysis to identify trends, best practices, and potential suppliers.

  • Risk Management: Identifying and mitigating risks in the procurement process to ensure the reliability of supply chains.


Policy and Procedure Development

  • Policy Formulation: Developing, updating, and enforcing procurement policies and procedures to ensure compliance with legal and regulatory requirements.

  • Standardization: Standardizing procurement processes and documentation to streamline operations and enhance transparency.


Supplier Management

  • Supplier Selection: Identifying, evaluating, and selecting suppliers based on quality, cost, reliability, and service.

  • Supplier Relationships: Building and maintaining strong relationships with key suppliers to ensure effective collaboration and performance.

  • Performance Evaluation: Monitoring and evaluating supplier performance to ensure compliance with contractual terms and quality standards.


Procurement Operations

  • Bid and Tender Management: Managing the bid and tender process, including preparing bid documents, evaluating proposals, and negotiating contracts.

  • Contract Management: Overseeing the drafting, negotiation, and management of contracts to ensure compliance and mitigate risks.

  • Purchasing Activities: Supervising purchasing activities, including order placement, tracking, and inventory management.


Cost Control and Budgeting

  • Cost Analysis: Conducting cost analysis and benchmarking to ensure competitive pricing and value for money.

  • Budget Management: Assisting in the preparation and management of procurement budgets to control expenditures and achieve financial targets.

  • Savings Initiatives: Identifying and implementing cost-saving initiatives and process improvements.


Compliance and Ethics

  • Regulatory Compliance: Ensuring all procurement activities comply with relevant laws, regulations, and organizational policies.

  • Ethical Standards: Promoting ethical procurement practices and maintaining high standards of integrity and transparency.


Training and Capacity Building

  • Staff Training: Developing and delivering training programs for procurement staff to enhance their skills and knowledge.

  • Capacity Building: Providing guidance and support to procurement teams to build capacity and improve performance.


Technology and Systems

  • Procurement Systems: Implementing and optimizing procurement software and systems to enhance efficiency and data management.

  • Data Analytics: Utilizing data analytics to monitor procurement performance, identify trends, and inform decision-making.


Reporting and Documentation

  • Reports: Preparing and presenting regular reports on procurement activities, performance metrics, and compliance issues to senior management.

  • Documentation: Maintaining accurate and comprehensive records of procurement activities, contracts, and supplier performance.


Stakeholder Engagement

  • Internal Collaboration: Collaborating with internal departments to understand their procurement needs and ensure alignment with organizational goals.

  • External Communication: Engaging with external stakeholders, including suppliers, regulatory bodies, and industry groups, to represent the organization’s interests.

Qualification, Experiences and Competencies

  • A Masters Degree in Business Administration, Procurement / Purchasing, Logistics or equivalent or similar fields.

  • Minimum of 7 years of relevant procurement management experience, 3 years of which should be in a international organization in a senior role dealing with both international and local procurement.

How to Apply

Send your CV To:
Email: vacancy.@futureoptions.org

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