Procurement Assistant job at Lutheran World Federation
About the Organization
We are LWF Uganda
Inspired by God's love for humanity, we respond to human suffering and challenge its causes. We want to contribute to community development in Uganda through rights-based empowerment for sustainable development. We serve all people irrespective of ethnicity, gender, religion, race or political conviction.
Job Description
Under the guidance of the Procurement Officer the Procurement Assistant is responsible for undertaking procurement activities and ensuring that procedures are in line with the LWF procurement manual and in relation to the established LWF Uganda procedures and guidelines.
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Duties and Responsibilities
Undertake procurement activities and ensure timely delivery, in line with the LWF Procurement Manual, and Procurement Procedures
Prepare all necessary documentation for procurement of goods and services in accordance with the Procurement Manual
Prepare and review purchase orders (LPOs) and contracts, preparation of recurrent purchase orders for contracting of services
Establish supplier data base that will promote rapid response. Prepare and update vendors profiles
Ensure proper filling of all procurement documents in accordance with LWF procurement guidelines
In consultation with suppliers/vendors, he/she coordinates the delivery processes to ensure that the distribution plan is adhered to
Compiling of the required information for any proposed purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs, contracts, and any other document required
Draft correspondences related to procurement including letters to suppliers and follow up with them to ensure timely and safe delivery of goods and services
Assist in soliciting quotations from different suppliers as identified by the procurement committee and ensure that timely payments are made to suppliers
Ensure that cash advances for procurement are accounted for in an appropriate and timely manner;
Make appropriate and timely arrangements for delivery of project materials in conjunction with the Stores Department
Prepare monthly procurement status reports of supply requisitions and purchase orders completed, in-process and pending
Maintain files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures
Keep track of all project/programme budgets and ensure that project/programme activities are within assigned budgets;
Compile Invoices/documents for submission to the finance department for payment
Liaises with the Finance to ensure correct coding of supply requisitions
Undertake other related duties as may reasonably be assigned by the Supervisor
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Qualification, Experiences and Competencies
University degree in Procurement and Logistics, Bachelor of Business Administration, or any other related degree
At least 2 years of professional experience in Procurement with a reputable organisation Strong oral and written communication and interpersonal skills.
Good Computer skills in MS Excel, MS Word, MS Access and PowerPoint.
Ability to work independently with minimum supervision in a tight deadline driven environment.
Ability to negotiate with vendors in a transparent manner
Special Skills, Aptitude or Personality Requirements
Problem Solving and Decision-Making skills
Good interpersonal skills and excellent negotiation skills
Excellent English Language (both written and spoken)
Good team player with good communication skills
Commitment to excellence and high-quality results.
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
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