Policy Development and Implementation:

• Develop and update procurement policies and procedures to ensure compliance with laws, regulations, and best practices.

• Implement these policies across the organization and ensure all staff are aware of and understand them.

Regulatory Compliance:

• Monitor and interpret procurement laws, regulations, and standards to ensure the organization’s procurement activities are compliant.

• Stay updated on changes in legislation and advise on necessary adjustments to policies and procedures.

Internal Audits and Reviews:

• Conduct regular audits of procurement processes and transactions to ensure compliance with policies and regulations.

• Identify and document any non-compliance issues, and work with relevant departments to rectify these issues.

• Prepare audit reports and present findings to senior management.

Vendor Management:

• Ensure that vendors comply with the organization’s procurement standards and contractual obligations.

• Conduct due diligence on new vendors to assess their compliance with regulatory and ethical standards.

• Monitor vendor performance and adherence to contracts.

Training and Education:

• Develop and deliver training programs for staff on procurement policies, compliance requirements, and best practices.

• Provide ongoing support and guidance to procurement staff to ensure adherence to compliance standards.

Risk Management:

• Identify potential risks in the procurement process and develop strategies to mitigate these risks.

• Implement and monitor risk management frameworks related to procurement activities.

Documentation and Reporting:

• Maintain comprehensive records of procurement activities, compliance issues, and resolutions.

• Prepare and submit compliance reports to regulatory bodies, if required.

• Generate regular compliance status reports for senior management.

Ethical Standards and Conflict of Interest Management:

• Promote ethical procurement practices within the organization.

• Identify and manage conflicts of interest in the procurement process.

• Ensure that procurement decisions are transparent and based on merit.

Procurement Process Improvement:

• Analyze procurement processes and identify opportunities for improvement and efficiency.

• Recommend and implement process improvements to enhance compliance and operational efficiency.

Stakeholder Engagement:

• Work closely with internal departments to ensure procurement needs are met in a compliant manner.

• Liaise with external regulatory bodies and industry groups to stay informed about compliance trends and best practices.

• Provide feedback and advice to stakeholders on compliance-related issues.

Contract Review and Management:

• Review procurement contracts to ensure they comply with legal and regulatory requirements.

• Assist in the negotiation of contract terms to protect the organization’s interests.

• Ensure proper contract documentation and storage.

Incident Investigation and Resolution:

• Investigate any breaches of procurement policies or regulations.

• Develop corrective action plans and monitor their implementation.

• Report serious compliance issues to senior management and recommend appropriate actions.