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Procurement Officer job at Uganda Coffee Development Authority (UCDA)

About the Organization

The Uganda Coffee Development Authority (UCDA) is a government agency that was established by an Act of Parliament - UCDA Act, 1991 - which was amended in 1994, Cap. 325, and repealed and replaced by the National Coffee Act No. 17 of 2021.

The Authority is governed by a Board of Directors which oversees the conduct of business and supervision of the UCDA management. The UCDA management is responsible for the day-to-day operations of the Authority.

Job Description

To coordinate, monitor and provide technical support in the implementation of procurement and disposal of assets function for UCDA to ensure value for money.

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Duties and Responsibilities

  • Provide support in the preparation and implementation of procurement and disposal of assets policies, plans and guidelines.

  • Prepare draft bid documents, bid notices, statement of requirements and contracts.

  • Manage the issuance, receipt and opening of bids or expressions of interests and proposals from potential bidders.

  • Participate and guide Committees in the evaluation of bids for all procurement requirements as per set guidelines.

  • Prepare timely submissions for consideration by the Contracts Committee and support the Unit in implementation of the decisions of the Contracts Committee.

  • Maintain complete and accurate procurement files and records including all correspondences related to procurement or disposal activities, and ensure that records are properly secured and confidential for future use.

  • Support contracts management through monitoring contracts, progress, delivery schedules and pointing out any shortcomings to the Head Procurement & Disposal Unit.

  • Prepare procurement progress reports, monthly procurement reports and other reports as may be required by Management.

  • Liaise with suppliers and other stakeholders to ensure timely delivery of goods and services.

  • Oversee the management of procurement databases including the Integrated Financial Management System (IFMS) and the Government Procurement Portal (GPP).

  • Perform any other duties as assigned by Management.

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Qualification, Experiences and Competencies

  • First Class or Second Class (Upper) Bachelor’s degree in Procurement, or Supply Chain Management, or Bachelor of Commerce (BCOM) / Bachelor of Business Administration [BBA] with specialization in Procurement and Supply Chain Management, or any other related University Degree from a recognized University or Institution.

  • A minimum of CIPS Level 4 or its equivalent.

  • Post graduate Diploma in Procurement from a recognized awarding institution will be an added advantage.

  • Relevant working experience of at least of three (3) years in application of PPDA guidelines gained at the level of Procurement Officer in Government or an equivalent level of experience in procurement from a reputable organization.

EXPECTED PERSONAL COMPETENCES AND SKILLS

Must have;

  • Good oral and written communication skills.

  • Working knowledge of the PPDA procurement rules and guidelines.

  • Concern for quality and standards

  • Planning and organizing skills

  • A high level of interpersonal and management skills and ability to work with teams in the organization

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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