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Senior Officer Estates Management job at Uganda Communications Commission (UCC)

About the Organization

The Uganda Communications Commission is the government regulatory body of the communications sector in Uganda. Although owned by the Ugandan government, it acts independently.

Job Description

The Uganda Communications Commission (UCC) is a statutory body established under the Communications Act 2013 to regulate the Telecommunications, Data communications, Broadcasting, Postal and Radio communications and Infrastructure. To achieve this mandate, UCC seeks to recruit individuals with proven skills and competencies to fill the vacant positions below to assist the Commission implement its mandate.

Duties and Responsibilities

  • Develop and implement comprehensive work plans, procedures, and mechanisms for construction, maintenance, and repairs across all Commission premises and facilities, aligning them with departmental goals and objectives in line with Commission policies and relevant laws and regulations.

  • Develop and review terms of reference, bills of quantities and specifications for works, services, supplies and frameworks related to facilities management.

  • Conduct inspections and evaluation of works and services; supervise and quality assure contracted works and services to ensure value for money and compliance with the contract/framework specifications and obligations.

  • Verify all documentation, including completion certificates and invoices, to facilitate procurement and payment processes.

  • Develop and maintain an updated Commission's estates asset register and manage property and land leases, agreements, and contracts, including renewals.

  • Ensure compliance with lease terms, property laws, and regulations, and escalate any legal or contractual issues.

  • Take charge of developing operational reports for estate management to provide updates on the status of activities and necessary interventions.

  • Manage the performance and development of estate staff to ensure services are delivered professionally and to acceptable standards in line with the Commission policies and procedures.

  • Maintain flexibility to accommodate any other duties that may be assigned by the supervisor from time to time.

Qualification, Experiences and Competencies

Key Performance Indicators

  • Tools, procedures/mechanisms, and work plans prepared and implemented.

  • Percentage of projects completed on or before the scheduled deadline and/or within the allocated budget.

  • All works and services are done in adherence to contract specifications.

  • Stakeholder satisfaction on clarity and completeness of terms of reference.

  • Up-to-date asset management register.

  • Zero discrepancies in invoice processing and payment.

  • Zero discrepancies in invoice processing and payment.

  • Satisfaction of stakeholders for services delivered by the estate unit.


Education and Professional Qualifications

  • Master's degree in business administration, civil engineering, quantitative surveying or related fields.

  • Bachelor's degree in civil engineering or a related field.

  • Registered with UIPE or membership in a relevant professional body.


Working Experience

  • Minimum of four (4) years’ experience in estate and facilities management in a similar corporate setting or related environment.


Skills, Knowledge and Abilities

Technical

  • Estate and facilities management.

  • Knowledge of civil works and building codes.

  • Project management

  • Knowledge of the Occupational Safety and Health Act and other relevant legislation governing buildings and estates management.

  • Stakeholder management.


Behavioral

  • Leadership and initiative skills.

  • Communication and interpersonal skills.

  • Analytical and problem-solving skills.

  • Flexibility to work outside regular working hours, holidays, and weekends.

How to Apply

Interested persons can submit their applications using the link https://erp.ucc.co.ug/jobs to complete the online application form and upload their CV, Application letter and relevant certificates. The CV must include 3 referees including their email address and telephone number. The deadline for submitting applications is 22nd July 2024 at 5:00pm. UCC is an equal opportunity employer. Any form of canvassing will lead to automatic disqualification. Applications received after the closing date will not be considered. Only shortlisted candidates will be contacted.

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