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Supply Chain Officer - Procurement job at International Rescue Committee (IRC)

About the Organization

The International Rescue Committee is a global humanitarian aid, relief, and development nongovernmental organization.

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. The International Rescue Committee provides vital support to Ugandans who are rebuilding from decades of war while hosting a growing influx of refugees from South Sudan and the Democratic Republic of Congo.

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala.

Job Description

The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.


The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Kiryandongo, Lamwo, Moroto, Kyaka and West Nile.
Job Overview
The Supply Chain officer – Procurement holds the primary responsibility of responsible for coordinating the procurement function at the country office by ensuring that requests are serviced in a timely to deliver goods and services requested for. Performance of tasks shall be executed in a manner that promotes best value for money in accordance to IRC standard operating procedures.

Duties and Responsibilities

Procurement:

  • In conformance with the IRC Standard Operating Procedures and specific donor regulations.

  • Receive all Purchase Requisitions / Item Forecasts, review them for accuracy of the required information before onward processing.

  • Ensure all procurements are fully and accurately documented and tracked which leads to easy tracing of procurement records.

  • Support the sourcing process through issuance of RFQ, RFPs and other sourcing tools to respective vendors.

  • Participate in invoice evaluations of offers received from providers (bid analysis and evaluation reports) Coordinate deliveries with suppliers, logistics team and requesters/clients in a timely manner.

  • Participate in vendor performance reviews, market surveys and key procurement calendar activities.

  • Maintain database of good and reliable suppliers for different categories of supplies, goods and works.

  • Preparation and submission of periodic reports as required by the department.

  • Perform any other duties as may be assigned from time to time.


Reporting:

  • Prepare a monthly activity report for submission to the Senior Supply Chain Manager – Country Office.

  • Produce a monthly commitment status report.

Systems Compliance and Improvement

  • IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures.

  • Any new procedures and guidelines designated in circulars from Country Director and SCC.


Policy compliance – IRC way policies

  • Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to the CD. The reporting of violations is an obligation on the part of all staff members.

  • Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.


Confidentiality

  • Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Qualification, Experiences and Competencies

  • University degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will an added advantage).

  • Fluent English (written and spoken).

  • At least 3 years Prior experience of working in Supply chain management in a multi-cultural environment.

  • Good communication and staff management skills.

  • Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook).

  • Familiar with Procurement ERP systems.

  • Excellent interpersonal and communication skills.

  • Remains productive when under pressure.

  • Knowledge of procurement principles and contract Management.

  • Commitment to understanding IRC’s aims and IRC way.

  • Demonstrates a systematic and efficient approach to work.

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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