Workshop Administrator Job at Palit Uganda

About the Organization

Job Description

A Workshop Administrator plays a crucial role in ensuring the smooth operation of workshop activities. They are responsible for administrative duties, inventory management, financial oversight, customer service, staff coordination, event planning, and quality control.

Duties and Responsibilities

Administrative Tasks:

Manage workshop schedules, ensuring timely execution of planned activities.
Handle correspondence and communication with clients, suppliers, and workshop staff.
Maintain records of workshop activities, attendance, and outcomes.

Inventory and Supplies Management:

Monitor and manage inventory of tools, equipment, and supplies.
Coordinate the ordering of necessary materials to avoid shortages.
Ensure proper storage and maintenance of equipment.

Financial Management:

Prepare and manage budgets for workshop operations.
Handle invoicing, billing, and processing of payments.
Maintain financial records and prepare financial reports.

Customer Service:

Address customer inquiries and concerns regarding workshop services.
Provide support and assistance to clients during workshop sessions.
Ensure a high level of customer satisfaction.

Staff Coordination:

Schedule and coordinate the activities of workshop staff.
Assist in hiring, training, and supervising workshop personnel.
Ensure compliance with health and safety regulations.

Event Planning:

Organize and coordinate workshop events, including setup and logistics.
Promote workshops through various channels to attract participants.
Collaborate with instructors to develop workshop content and materials.

Quality Control:

Monitor the quality of workshop sessions and make improvements as needed.
Collect and analyze feedback from participants to enhance future workshops.
Ensure all workshop activities adhere to organizational standards.

Enroll for QuickBooks Accounting Online Certificate Course

Qualification, Experiences and Competencies

Educational Background:

A degree in business administration, management, or a related field is often preferred.
Relevant certifications or training in workshop management can be advantageous.

Experience:

Prior experience in administrative roles, preferably within a workshop or educational setting.
Experience in event planning, inventory management, and customer service is beneficial.

Skills:

Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software (e.g., Microsoft Office Suite) and database management.