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Workshop Administrator Job at Palit Uganda

About the Organization

Job Description

A Workshop Administrator plays a crucial role in ensuring the smooth operation of workshop activities. They are responsible for administrative duties, inventory management, financial oversight, customer service, staff coordination, event planning, and quality control.

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Duties and Responsibilities

Administrative Tasks:

  • Manage workshop schedules, ensuring timely execution of planned activities.

  • Handle correspondence and communication with clients, suppliers, and workshop staff.

  • Maintain records of workshop activities, attendance, and outcomes.


Inventory and Supplies Management:

  • Monitor and manage inventory of tools, equipment, and supplies.

  • Coordinate the ordering of necessary materials to avoid shortages.

  • Ensure proper storage and maintenance of equipment.


Financial Management:

  • Prepare and manage budgets for workshop operations.

  • Handle invoicing, billing, and processing of payments.

  • Maintain financial records and prepare financial reports.

Customer Service:

  • Address customer inquiries and concerns regarding workshop services.

  • Provide support and assistance to clients during workshop sessions.

  • Ensure a high level of customer satisfaction.


Staff Coordination:

  • Schedule and coordinate the activities of workshop staff.

  • Assist in hiring, training, and supervising workshop personnel.

  • Ensure compliance with health and safety regulations.


Event Planning:

  • Organize and coordinate workshop events, including setup and logistics.

  • Promote workshops through various channels to attract participants.

  • Collaborate with instructors to develop workshop content and materials.


Quality Control:

  • Monitor the quality of workshop sessions and make improvements as needed.

  • Collect and analyze feedback from participants to enhance future workshops.

  • Ensure all workshop activities adhere to organizational standards.

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Qualification, Experiences and Competencies

Educational Background:

  • A degree in business administration, management, or a related field is often preferred.

  • Relevant certifications or training in workshop management can be advantageous.


Experience:

  • Prior experience in administrative roles, preferably within a workshop or educational setting.

  • Experience in event planning, inventory management, and customer service is beneficial.


Skills:

  • Strong organizational and multitasking abilities.

  • Excellent communication and interpersonal skills.

  • Proficiency in office software (e.g., Microsoft Office Suite) and database management.


  • Financial acumen to handle budgeting and financial reporting.

  • Problem-solving skills to address operational challenges.


Personal Attributes:

  • Attention to detail and accuracy in administrative tasks.

  • Ability to work independently and as part of a team.

  • Flexibility to adapt to changing workshop needs and schedules.

  • A proactive approach to improving workshop operations.


Technical Knowledge:

  • Familiarity with workshop tools and equipment can be an advantage.

  • Understanding of health and safety regulations relevant to workshop environments.

How to Apply

All candidates should send their applications and updated CVs via Email to palituganda@gmail.com

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