Data Clerks job at Makerere University Walter Reed Project (MUWRP)

About the Organization

MUWRP is committed to actively engaging communities at various stages of the research process, from trial protocol development, through implementation, to dissemination of research findings. Scientists are encouraged to participate in engagement activities with the public both inside and outside the research community. Sharing our research work is a crucial part of the MUWRP pillars. MUWRP ensures the community members are informed of the research protocols taking place in their communities.

Job Description

Makerere University Walter Reed Project (MUWRP) is a non-profit biomedical research organization, whose mission is to mitigate disease threats through quality research, health care and disease surveillance. MUWRP was established in 2002 by a Memorandum of Agreement between The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. (HJF) and Makerere University (Mak) undertake medical research to test HIV vaccines. Over the years, MUWRP's portfolio has progressively expanded to include vaccine research for Ebola and Marburg viruses, Emerging Infectious Diseases Program (EIDP) for surveillance of influenza and influenza-like viruses and other emerging infections in humans and animals; also, a PEPFAR funded program in HIV treatment, care and prevention in the districts of Kayunga, Mukono, Buvuma, Buikwe, Luwero, Nakasongola. Additionally. MUWRP seeks to fill the following position.
Contract Tenure: 1 year with a possibility of extension subject to the needs of the Organization

Duties and Responsibilities

Data Entry and Management

Data Entry: Accurately entering data into databases, spreadsheets, and other data management systems.
Data Updates: Regularly updating and maintaining data records to ensure current and accurate information.
Verification: Verifying the accuracy of data entered and cross-checking with source documents.

Data Quality Assurance

Data Cleaning: Identifying and correcting errors or inconsistencies in data.
Audits: Conducting regular data audits to ensure data integrity and accuracy.
Compliance: Ensuring data management practices comply with organizational policies and relevant regulations.

Data Retrieval and Reporting

Data Retrieval: Retrieving data as requested by other departments or stakeholders.
Reporting: Generating and preparing reports from the database for analysis and decision-making purposes.
Documentation: Maintaining comprehensive documentation of data entry procedures and any changes made to the database.

Administrative Support

Filing and Organizing: Filing and organizing paperwork related to data entry tasks.
Record Keeping: Maintaining accurate records of data transactions, such as data entry logs and audit trails.
Assistance: Providing administrative support to other departments, such as preparing documents and managing correspondence.

Qualification, Experiences and Competencies

High School Diploma: A high school diploma or equivalent is typically required.
Further Education: An associate degree or certification in data entry, office administration, or a related field can be advantageous.

Professional Experience

Data Entry Experience: Previous experience in data entry or a related clerical role is often required.
Industry Experience: Experience in the specific industry (e.g., healthcare, finance) may be preferred for some positions.

Skills and Competencies

Typing Skills: High level of typing accuracy and speed.
Attention to Detail: Strong attention to detail to ensure data accuracy and completeness.
Technical Proficiency: Proficiency in using data management software, spreadsheets (e.g., Microsoft Excel), and databases.
Organizational Skills: Excellent organizational skills to manage and prioritize multiple tasks effectively.
Communication Skills: Good verbal and written communication skills for interacting with colleagues and stakeholders.
Analytical Skills: Basic analytical skills to identify and correct data errors.

Personal Attributes

Reliability: Dependable and trustworthy with sensitive and confidential information.
Patience: Patience and persistence in performing repetitive tasks accurately.
Adaptability: Ability to adapt to changing data management technologies and procedures.
Problem-Solving: Basic problem-solving skills to address data issues as they arise.

Knowledge Areas

Data Management: Understanding of data management principles and practices.
Office Software: Familiarity with office software such as Microsoft Office Suite (Excel, Word, Access) and data entry systems.
Regulatory Compliance: Knowledge of data protection regulations and best practices for data privacy and security.