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Accounts Assistant job at LifeWater

Job Description

About the Organization:

The Accounts Assistant (AA) is responsible for creating and managing the day to day book keeping processes in a timely and proactive manner and in line with the Lifewater International (LI) standard accounting procedures.

The Accounts Assistants working under the supervision of the Finance and Accounting manager, performs accounting tasks, including processing and recording transactions, assist in the preparation of financial reports and budgets, maintain payable and receivable ledger, maintain good filing system, communicate with vendors, petty cash management, Inventory management, provide administrative support to the accounting and finance department and other duties as needed.

For people to truly thrive, they need to understand how sanitation and hygiene play a part in the global water crisis. When we address all three, waterborne diseases are virtually eliminated and lives are saved

Organization:

Duties and Responsibilities

Petty cash management

  • Prepare petty cash replenishment report and withdraw petty cash funds from the bank.

  • Conduct planned and unplanned petty cash counts.

  • Ensure safe custody of cash at office.

  • Regularly update the petty cash ledger

  • Prepare monthly petty cash report and reconciliation

  • Ensure timely disbursement of cash


Data entry into Business central for approval and posting.

  • Review the correctness and authenticity of documents for supporting payments.

  • Scan and upload supporting documents on the respective payments.

  • Post approved transactions / batches.

  • Ensure payments and procurement transactions are supported with the required documents as per the LI policies.

  • Ensure that expenses and revenues are charged on the correct account codes in the LI charts of accounts.


Financial management and reporting

  • Prepare receipts for both cash and check deposits.

  • Review accountability and Expense settlement forms from staff, and initiate general Journal in BC

  • Collect receipts from vendors whose payments have been made.

  • Ensure payments are initiated as per the approved requests and budget.

  • Initiate payments on Business online for approval.

  • Prepare monthly Bank account reconciliations.

  • Ensure accounts payable and receivable accounts are regularly updated and cleared.

  • Prepare and file supporting documents for all accounting transactions in line with LI policies

  • Assist in filling monthly statutory deductions (WHT, PAYE, LST, NSSF)


Inventory management

  • Custodian of key LI items and documents

  • Ensure that the asset register in BC is updated regularly

  • Support in the disposal process of LI Assets

  • Conduct Physical inventory count on a Quarterly basis.

  • Support in procurement of inventories

  • Ensure proper control of LI inventories

  • Carry out any other responsibilities assigned by the supervisor

Applications are managed via the AfriCareers Talent Hub:

  1. Click the "Apply" button below

  2. Select “Create Profile” if new to the platform

  3. Set up your profile using the Profile Creation Wizard

  4. Complete and update your profile details

  5. Go to the Jobs tab

  6. Search for “Accountant"

  7. Read job description

  8. Click Apply to submit your application

  9. Monitor updates via My Applications to avoid missing interview notices or extra document requests

LifeWater

Qualifications:

  • Diploma in any of the following fields: Accounting, Business Studies, Business Administration or any other related field.

  • Bachelor/CPA is an added advantage


Experience:

  • Minimum of 2 years’ experience in a similar position preferably in an NGO

  • Proven experience in Book keeping

  • Knowledge of finance and accounting procedures

  • Planning and organizational skills

  • Ability to pay attention to detail

  • Proficiency in computer skills to include spreadsheets, Internet and Email and other accounting software packages such as Business Central.


Personal attributes:

  • Must be a committed Christian, able to cope with cross-cultural and denominational diversities

  • An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting

  • Well organized and efficient in time management whenever there is task pressure

  • Commitment to the core values of Lifewater International

  • Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team

  • Ability to contribute towards resource stewardship

  • Excellent command of the English language

  • Punctual, honesty, dependable, servant leader, trust worthy, encourager, peace keeper, multi-tasking, and self-starter

Qualifications and Experience

How to Apply:

Deadline for Application

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April 24, 2024

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

April 24, 2024

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