Refugee Administrative Clerk job at U.S. Mission

About the Organization

The U.S. Mission to the United Nations (USUN) serves as the United States’ delegation to the United Nations. USUN is responsible for carrying out the nation’s participation in the world body. In 1947 the United States Mission was created by an act of Congress to assist the President and the Department of State in conducting United States policy at the United Nations. Since that time, USUN has served a vital role as the Department of State’s UN branch. Today, USUN has approximately 150 people on staff who serve to represent the United States’ political, economic and social, legal, military, public diplomacy and management interests at the United Nations.

USUN is divided into the following sections – Executive; Washington; Political; Management and Reform; Economic and Social; Legal; Military Staff; Public Affairs; Host Country; Management; and Security.

The United States Mission to the United Nations is located at 799 United Nations Plaza (between E. 44th and E. 45th on First Ave) across the street from United Nations Headquarters.

Job Description

The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Refugee Administrative Clerk.

Duties and Responsibilities

Provides administrative support to a team of four other members of the Bureau of Population, Refugees, and Migration (PRM).
Tracks office supplies, submits motor pool and visitor access requests, coordinates office maintenance requests, and coordinates meeting reservations for office meetings.

Manages domestic and international travel logistics for four staff traveling to up to 27 countries.
Provides logistical support for quarterly six-week TDYs of officers from the Department of Homeland Security’s U.S. Citizen and Immigration Services (USCIS), in groups of up to 20 individuals.
Submits purchase orders, including ensuring purchases do not exceed budgets, and manages representational funds and petty cash.

Qualification, Experiences and Competencies

Completion of two (2) years of college/university studies is required.

Requirements:

EXPERIENCE:

Three years of experience in administrative services, procurement, customer service, or events management is required.

JOB KNOWLEDGE:

Good knowledge of Ugandan geography, culture, infrastructure, and government institutions is required. Knowledge of customer service practices is required

Evaluations:

LANGUAGE:

English Level 4 – Fluent; speaking/reading/writing, may include the ability to translate is required. Luganda Level 2 – Limited knowledge; speaking, reading & writing is required.

SKILLS AND ABILITIES:

Analytic Skills: Must be able to accurately assess resource challenges and identify solutions, including those that address sensitive resource challenges.
Communication and Interpersonal Skills: Must have excellent customer relations, interpersonal, and cross-cultural communication skills. Must have excellent written and oral communication skills.
Management Skills: Strong management skills are required, including the ability to organize logistical support for multiple overlapping visits/missions.
Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures are required. Thorough, detailed knowledge of and the ability to use various computer software programs, specifically Microsoft Word, Microsoft Excel, and databases is required.