Senior Administration and Human Resource Officer job at Medical Access Uganda Limited (MAUL)

About the Organization

For 25 years, Medical Access has transformed healthcare supply chains in 35+ low-and middle-income countries. Our journey started in 1998 during the peak of the HIV/AIDS epidemic in Africa.
The UNAIDS Drug Access Initiative (DAI), the world’s first antiretroviral (ARV) access program in low- and middle-income countries, gave rise to Medical Access and enabled us to initiate the introduction of ARVs in Uganda at a critical time.

Since those early days, Medical Access has evolved to provide comprehensive supply chain solutions to leading local and international agencies for a wide range of medical products. Today, we combine our rich experience and robust digital infrastructure to transform supply chains into agile, efficient and reliable systems tailored to the needs of the communities and stakeholders it serves.

Job Description

To oversee the company's overall administration functions, which includes working with senior management to make operational improvements and human resource functions with focus on onboarding and staff welfare using existing HR systems.

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Duties and Responsibilities

Provide support to departments in developing and delivering strategic HR plans that fit with the overall business direction.
Plan, monitor, and appraise HR activities by scheduling management conferences, resolving employee grievances, training managers in how to coach and discipline, and counseling employees and supervisors.
Champion the onboarding process by ensuring that it's high-quality and up to date and provide clarity and connection for employees so their roles serve the overall business vision.
Maintain management guidelines by preparing, updating, and recommending human-resources policies and procedures.

Establish and maintain relationships with clients, vendors, and other partners.
Ensuring that company brand guidelines are followed for all forms of communication.
Manage company’s Corporate Social Responsibility.
Provide support in hiring decisions, including scheduling job interviews, contact candidates as needed and conduct background checks on potential employees.
Ensure the safety of personnel and property of Medical Access.
Create and maintain a diverse network of contacts on behalf of the Executive Office.
Maintain an efficient central filling system and manage filing of office documents for both hard and electronic copies.
Make travel logistics arrangements including processing of visas, flights reservations, hotel booking and airport transfers for staffs and per-diem requisitions.

Any other duties and responsibilities that may be allocated from time to time.

Qualification, Experiences and Competencies

8 to 10 years' relevant work experience in procurement with a reputable organization.
Master's degree in business administration, Supply Chain Management, Logistics and Inventory Management, Operations and Public Health or any other related field.

A first-level university degree with a relevant combination of academic qualifications and Six (7) years of additional experience related to the position may be accepted in which includes working with senior management to make operational improvements and human resource functions with focus on onboarding and staff welfare using existing HR systems.