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Warehouse Manager job at Médecins Sans Frontières (MSF)

About the Organization

Médecins Sans Frontières, named Doctors Without Borders in English, is a charity that provides humanitarian medical care. It is a non-governmental organisation of French origin known for its projects in conflict zones and in countries affected by endemic diseases.

Job Description

Defining, coordinating, and monitoring all Warehouse and Stock Management activities at SUKA according to MSF protocols standards and procedures in order to ensure an optimal running of the activities

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Duties and Responsibilities

  • Participate to the development of the stock management strategy in collaboration with SUKA Deputy Supply Coordinator Front Office and Supply Chain Coordinator

  • Defines and plans stock management activities and collaborate to the annual budget planning Warehouse operations

  • Monitor the implementation of stock management activities, follow up of medical and logistics stocks, report to the line manager on development of ongoing programs. This can include the following Ensure all equipment and premises are adapted to the proper storage of goods in compliance with local laws and regulations, the partner's requirements and MSF Good Storage and Distribution Practices (GSOP)

  • Ensure proper physical and administrative management of the products inside the warehouse in conjunction with the stock camer (SOPS are updated and disseminated, goods fow is optimized information systems and warehousing tools are optimized, inventories are planned and executed on time...)

  • Ensure the safety and the security for goods and people inside and outside the premises


Warehouse HR management

  • In collaboration with the HR Coordinator participate to HR associated processes recruitment, training briefing debriefing, evaluation detection of potential talent, development and communication) of the staff under his/her responsibility

  • Ensure that both size and the amount of knowledge required alle to correctly perform all stock management activities

  • Provide technical support and coaching to staff under his/her responsibility Manage the team and elaborate their activities planning (warehouse supervisor, storekeepers)


Warehousing and Stocks Knowledge management

  • Briefing of all key positions on SUKA warehousing and stock management including tools and information sources etc. SUKA focal point for all warehousing and stock management aspects in coordination with technical references other departments, and partners Pharmacists E-cell other MSF sections) in collaboration with the line manager coordinate the warehouse team in maintaining an accurate. UpToDate and accessible documentation for warehousing and stock management in SUKA private SharePoint Responsible to report on warehousing and stock management activities and for the quality of the data related to this areas of activity Experiences Skills and Competencies Required

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Qualification, Experiences and Competencies

  • Relevant Degree in Supply Chain Management, Logistics. Transport and Freight Forwarding or relevant fields


Experience:

  • Three years of experience in warehouse management and excellent understanding of the management Procedures, proficient knowledge of inventory and inventory controls Experience in managing teams MSF experience is a strong asset


Skills and Competencies Required

  • Ability to plan and organize work effectively and deal with multiple tasks simultaneously Leadership skills.

  • Excellent communication skills.

  • Behaviour Flexibility Teamwork and Cooperation.

  • Must have excellent communication people management skills and a high level of maturity and integrity

  • English Local languages and French is a plus.

How to Apply

Interested candidates are invited to submit their application letter and a detailed CV stating three referees certified copies of their academic certificates and transcripts and recommendation letters merged together in a SINGLE PDF or WORD document to the HR department via email to msfch-kampala-recruitment@geneva.msf.org by the 09 June 2024 at 5:00 PM with the title of position as subject line.

Only shortlisted candidates meeting the above criteria will be contacted. No monetary, goods or service offers, nor favourism, will be tolerated in the recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the Justice System.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially Documents pertaining to all unsuccessful applicants will be shredded destroyed after Three months of concluding the recruitment process. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances.

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