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Administration And Finance Property Manager

Kampala, Uganda

Job Type

Full Time

Organisation

Aga Khan Foundation

About the Organisation

Learn more about Aga Khan Foundation
Aga Khan Foundation jobs in Uganda

Job Description

JOB DETAILS:
Role Purpose: To oversee the property portfolio (including but not limited to security, building and grounds maintenance, renewal of lease of AKF properties, rent collection, upkeep of properties, managing relations with tenants, tenant data and other related tasks)

Dimensions: The Aga Khan Foundation (AKF) is a private, non-denominational, international development agency promoting creative and effective solutions to selected problems that impede social and economic development in parts of Africa and Asia. AKF-East Africa regional structure supports programmes in Kenya, Tanzania, and Uganda. In EA, AKF manages a robust and expanding portfolio of multi-sectorial initiatives that includes programmes in inclusive economic development, health, nutrition, early childhood development, education and civil society strengthening.

Reports to: Regional Property Manager with an Administrative line to the Country Manager.
Staff directly reporting to this post. Caretakers, security companies where applicable.

Other stakeholders working closely with the role: Regional and Global Committee Members, AKDN agencies and Estate Department.

Duties and Responsibilities

Major responsibilities


• Develop property maintenance and renovation plan and implement the plan.

• Contract and manage consultants, contractors and suppliers for repair, maintenance and renovation of properties and delivery of supplies and goods.

• Undertake and follow up on lease renewals, rent payment, property subdivisions, environmental issues, approvals and other requirements associated with the Lands Departments and Local Councils and ensure that AKF is complying with all regulatory requirements for properties.

• Raise invoices, Statement and input rental payment and monitor outstanding rents with constant follow up with the tenants.

• Ensuring timely collections of rent and other dues.

• Undertake preparation of commercial and residential tenancy agreements, licenses and procedures related to leases and rent collection.

• Preparation and submission of timely and accurate monthly, quarterly and annual reports to the line manager.

• Preparation and monitoring of the property budgets.

• Ensuring properties are kept in good condition and ensuring that maintenance works are dealt with pro-actively and completed with acceptable cost and time considerations.

• Carry out monthly bank reconciliation of the property related accounts.

• Oversee and monitor AKF property insurances to ensure proper coverage based on AKF property location.

• Coordinate execution of financial reviews or audits and ensure timely follow up to review or audit conclusions and recommendations in close collaboration with your line manager.

• Overall management of leases and services contracts new and those for renewals that are property related: Ensure all AKF Services and properties rented have valid contracts and should be flagged three months in advance for their renewals.

• Management office workspace statutory issues: ensure all statutory obligations are paid; land rent, VAT returns, Property Rates etc.

• Any other tasks assigned by your line manager




Qualifications and Experience

Qualifications and Experience


• A Diploma in Property Management or Building Economics, or related field. A postgraduate in Management qualification will be an added advantage.

• A minimum of 5 years related experience, with at least three of those years in a middle management position.

• Excellent oral and written communication skills in English and Kiswahili

• Proficiency in understanding technical drawings and specifications related to construction, bills of quantities and contracts would be an added advantage.

• Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision.

• Computer Proficiency: Word processing, data base and spreadsheet applications, MS Office and the ability to present figures in graphs and other user-friendly methods.

• Willingness to travel on short notices

How to Apply


Job application procedure
Interested candidates should submit a curriculum vitae (CV), cover letter, academic certificates and three professional referees from three most recently held positions, all in one PDF document saved as 'Property Manager' by Friday 4:30pm 25th August, 2023, to the email below:

akf.uganda@akdn.org

Only shortlisted candidates will be contacted.

AKF Is an Equal Opportunity Employer and is Committed to Safeguarding and Promoting the Welfare of Children and Vulnerable Adults and Expects all Staff and Partners to Share this Commitment.

The Aga Khan Foundation is an agency of the Aga Khan Development Network

Closing Date

25 Augusr 2023

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